Introducing Remote Online Notarization

Last week, the Oregon legislature passed HB 4212A, which in part legalizes Remote Online Notarization (RON) through July 2021. The bill contains several other emergency protocols in response to the COVID-19 pandemic. Before the passage of HB 4212A, a notary was required to be physically present when notarizing a signed document. Now, RON will allow our office to remotely complete your estate plan from the comfort and safety of your home.

What is RON?

RON allows a commissioned notary to notarize documents remotely, using a secure video platform. The platform must meet a set of security standards set by the state to ensure the identity of the signer can be authenticated. Once the signer’s identity is authenticated, the platform will make a video recording of the notarial act, which will be kept on file for 10 years. Much like in person notarization, documents notarized with RON will have an electronic stamp placed on the document. The signing party will then be able to download the notarized document.

There is no need for the signing party to sign up or download new software. Our office will initiate the notarization and the signer will receive a secure email with a web link and instructions to join the remote video.

Why RON?

In the face of COVID-19, many offices and individuals have been operating largely remotely. However, certain documents like wills, trusts, and real estate transactions still need physical signatures.

While we are still doing our best to safely accommodate in-person signings, we realize that not everyone may feel comfortable meeting in-person yet. RON will allow our office to provide you the same quality services, at a distance.

Is RON Safe?

Prior to COVID-19, 23 states allowed RON. Since March, several additional states have adopted at least temporary authorization for its use in response to public safety concerns. Because Oregon is one of the last states to adopt RON, digital hosting platforms have had time to tweak security protocols and make sure the signing process runs seamlessly.

Southwest Portland Law Group will be using DocVerify as our RON platform. The platform protects documents with digital encryption and dual-factor authentication. We feel confident that your RON experience with Southwest Portland Law Group will be a positive one!

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